Records management or simply RM refers to the systematic and
strategic maintenance of an organisation's records from creation to
disposition, with paper shredding being one of the tried and tested
methods of records disposition. A records manager is the person in
charge of this task and he plans, directs, organises, trains, promotes,
implements and monitors all activities involved in the management of
records. If you are a records manager, you're probably aware of the
different activities designated to you.
Your organisation creates and uses a wide range of records. When these records reach the end of their lifecycle, they generally need to be destroyed. Your organisation may already have one or several units of paper shredder to handle document destruction to address the different aspects of records disposition. When your shredding machines don't work as efficiently, or when in-house shredding is no longer cost-effective, it's time to consider other options. As a records manager, it is your responsibility to see to it that your organisation remains compliant with its legal obligations concerning maintaining privacy and confidently so notwithstanding operational budget and resources.
However, disposal of records does not necessarily mean feeding records to the shredders. Some of your organisation's documents may only require transfer of storage for archiving purposes. This could mean sending your records to a museum or a historical archive. As a records manager, you should know when to destroy documents and when to perform other methods of disposition. Understand that documents destruction is no ordinary procedure. It must be implemented under a well-designed records management program, compliant with applicable statutes.
Utmost care and professionalism are required when destroying records in order to protect privacy and data. For this reason, it may be best to hire a shredding services provider that offers
well-documented, economical, timely, eco-friendly, and more importantly secure services. A professional service provider maintains an inventory of disposed or destroyed records, evidenced by a certificate. The provider must offer on-site shredding witnessed by your organisation's representative, and this must be done as efficiently as possible. Other than shredding paper documents, the service provider must also offer destruction of discs, drives and other storage of records that needs to be destroyed.
Protection of data and privacy is one of your primary objectives as a records manager. Your job is of grave importance considering that at any given time, when sensitive information about your organisation or its members falls into the wrong hands, there could be disaster of unknown degree. Protection and overall management of records however is not solely your responsibility, but that of every member of the organisation. That's why you need to train and promote proper management of records at all levels and stages.
Your organisation creates and uses a wide range of records. When these records reach the end of their lifecycle, they generally need to be destroyed. Your organisation may already have one or several units of paper shredder to handle document destruction to address the different aspects of records disposition. When your shredding machines don't work as efficiently, or when in-house shredding is no longer cost-effective, it's time to consider other options. As a records manager, it is your responsibility to see to it that your organisation remains compliant with its legal obligations concerning maintaining privacy and confidently so notwithstanding operational budget and resources.
However, disposal of records does not necessarily mean feeding records to the shredders. Some of your organisation's documents may only require transfer of storage for archiving purposes. This could mean sending your records to a museum or a historical archive. As a records manager, you should know when to destroy documents and when to perform other methods of disposition. Understand that documents destruction is no ordinary procedure. It must be implemented under a well-designed records management program, compliant with applicable statutes.
Utmost care and professionalism are required when destroying records in order to protect privacy and data. For this reason, it may be best to hire a shredding services provider that offers
well-documented, economical, timely, eco-friendly, and more importantly secure services. A professional service provider maintains an inventory of disposed or destroyed records, evidenced by a certificate. The provider must offer on-site shredding witnessed by your organisation's representative, and this must be done as efficiently as possible. Other than shredding paper documents, the service provider must also offer destruction of discs, drives and other storage of records that needs to be destroyed.
Protection of data and privacy is one of your primary objectives as a records manager. Your job is of grave importance considering that at any given time, when sensitive information about your organisation or its members falls into the wrong hands, there could be disaster of unknown degree. Protection and overall management of records however is not solely your responsibility, but that of every member of the organisation. That's why you need to train and promote proper management of records at all levels and stages.
All-Star Shredding are one of Irelands leading Paper Shredding
& Document Destruction Company. Our Onsite Shredder & Paper
Shredder trucks ensure a Confidential & Secure Shredding Services. We provide a Confidential Waste Disposal Service as well.
For more information, please visit http://www.allstarshredding.ie
Article Source:
http://EzineArticles.com/?expert=Karina_Smith
For more information, please visit http://www.allstarshredding.ie
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